- VAULT G SUITE BACKUP ARCHIVE
- VAULT G SUITE BACKUP SOFTWARE
- VAULT G SUITE BACKUP LICENSE
- VAULT G SUITE BACKUP PROFESSIONAL
Administrators with the appropriate authorization can search stored data by user account, organizational unit, date, or according to certain keywords.Īuthorized users can use Google Vault to view history logs, assign privileges, and manage user accounts. With Google Vault, all the data you generate and process within your workspace can be clustered by subject, arranged into hierarchies, and visualized and exported. However, if you have opted for the more affordable “Frontline”, “Business Starter” and “Business Standard” plans, you will need to purchase Vault user licenses on a monthly basis for every employee whose emails are to be archived.
Google Vault licenses for every company employee are included in the “Business Plus” and “Essentials” Workspace packages, as well as in the “Enterprise” and “Education” versions.
VAULT G SUITE BACKUP LICENSE
Therefore, Workspace users with a valid Vault license (see below) can store large amounts of data for any length of time, including not only emails, but also files from other Workspace programs such as Google Drive, Chat, Groups, and Meet.
VAULT G SUITE BACKUP SOFTWARE
Google Workspace offers its users Google Vault, a software tool for information management and eDiscovery. How Does Email Archiving With Google Vault Work? In contrast, archiving enables emails to be stored for many years in a form that is faithful to the original, easy to find, and permanently available. They ensure that business-critical systems and data can be accessed even in the event of system failure or a ransomware attack.
VAULT G SUITE BACKUP ARCHIVE
As a rule, backups serve to protect data (ideally, including the email archive itself) in the medium to short term so that this information can be restored as required. Isn’t It Enough to Back Up Emails?Įmail archiving and email backups are important instruments in the context of business continuity, but they are not mutually exclusive. Ultimately with archiving you can make sure that all your emails, including any file attachments, are retained fully in a tamper-proof manner so that they are available at all times.
VAULT G SUITE BACKUP PROFESSIONAL
Professional archiving of business-relevant emails is not just the cornerstone of an overarching email management concept it should be part-and-parcel of any IT strategy. the CPA in California, HIPAA, and FERPA in the USA) and compliance regulations, together with the enduring popularity of electronic correspondence, every company should be proactive in its approach to email archiving. In light of increasingly severe privacy legislation (e.g. This is much easier with the help of a professionally managed email archive. And another example: in the event of litigation where emails are used as evidence, or where data subjects are asserting their rights under the EU’s General Data Protection Regulation (GDPR), your company may need to search through its entire inventory of emails quickly and efficiently. This applies particularly to heavily regulated sectors such as healthcare and the financial industry, as well as to government institutions and educational establishments in which sensitive personal data are often sent and received by email.įailure to comply with the laws on email archiving can have serious consequences: for instance, a breach of archiving duties can result in fines and other sanctions and, in certain circumstances, even litigation under civil law. A company’s email inventory will therefore include large amounts of critical information such as contracts, invoices, personnel data, and purchase orders – all of which need to be properly retained.ĭepending on the country and industry sector, different legal requirements can apply when emails are processed and the data they contain stored over long periods of time so that they are permanently available.
In many companies, emails are the medium of choice when it comes to transmitting business data and information. Therefore, it can make sense for your company to use a third-party archiving solution in combination with Google Workspace. In many scenarios, however, Google Vault (Workspace’s native data management tool) fails to meet compliance requirements of a professional email archiving system. Google Workspace, which was known as Google G-Suite until October 2020, is a communication and collaboration environment that facilitates digital collaboration in many different ways. Categories: Compliance | Email Archiving | For the Admin | Partners
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